April 24th 2002 Meeting Minutes

THE OVER THE HILL GANG VOLKSSPORT CLUB MEETING

April 24th, 2002

Held at Round Table Pizza, Auburn, Washington

CALL TO ORDER:
Club President, Jack Maxcy, called the meeting to order at 7:03 pm. There were 17 members in attendance. No new members or visitors were present.

MINUTES OF MARCH 2002 MEETING:
Minutes of the March meeting were discussed and one correction was made concerning the Club walk date in Kent. The minutes read “Saturday, April 7th”. The correct date is Sunday, April 7th. The minutes were then approved.

CORRESPONDENCE:
No correspondence reported this month.

TREASURERS REPORT:
Sandy was not at the meeting, but we have information from her on the checkbook balance, which is: $6,233.49 after the donation of $500 to the AVA general fund. Jack has $63 cash at home.

COMMITTEE REPORTS:
No updates on walkers at this time.
KENT YRE: 60 WALKERS TO DATE
FEDERAL WAY YRE 57WALKERS TO DATE
DUPONT WALK & BIKE 38 WALKERS & 11 BIKERS TO DATE
SALES: Alicia has books and shirts available and if you want to order anything from Specialties let her know tonight or at least by May 1. We were all encouraged to subscribe to The American Wanderer.
MEMBERSHIP: Marianne: We have 77 members. Two of those are honorary members.
CLUB WEB PAGE, http://www.theoverthehillgang.net/ Members were advised there are new photographs of our DuPont walk on our web site.
SICKNESS & SYMPATHY: Joan Grieser had sent a card to George McCallum in Florida. He was hospitalized with pneumonia. He is doing better and is back home in Des Moines.
SOCIAL: Our Summer Social will be held at Dianne Hall’s again this July 20th, pending the sale of her home. Put it on your calendars, it was a lot of fun last year. As time gets closer we will post directions to her home.
NOMINATION COMMITTEE: Ken is running for an office so he has deferred the committee head to his wife Joan. Please let her know if you are interested in running for an office.
JUNEAU YRE: 10 walkers have pre-registered as of 24 April. Jack is getting inquires by telephone and email. The walk opens May 1.

CHECKPOINT: 
Nothing was read at our meeting.

ESVA:
The Washington State Challenge is now officially open. There are 2 programs available. The “A to Z” program and the “39 Counties” program. What is the Washington State Challenge? A group which sponsors incentive programs for AVA walks completed in Washington State. The first Challenge: “A to Z”, allows less mobile walkers to stick primarily to the Seattle/Tacoma corridor. Almost all of the walks are in place. They are new and interesting, and there are fewer walks to complete for an award, (26). Walkers will purchase an “A to Z” booklet for $5 to $7. Collect stamps from AVA sanctioned walks in Washington State. Each walk’s start town/city must begin with a different letter of the alphabet. (Ex. “A” for Aberdeen). Walks must be dated after start of Challenge. (June ’02). X and J are wild, as there are no towns in Washington than begin with those letters. Complete the booklet and send in for award. The program is managed by NW Tulip Trekkers (Curtis Myron) and Yakima Valley Sunstriders (Millie Haupt).
“39 Counties”: Purchase the booklet for $5 to $7. Collect stamps from AVA sanctioned walks in Washington State. You must walk an event in each of the 39 counties. One walk can qualify for more than one county. (Ex. Coulee Dam YRE hits three counties) You can write in walks completed in the past. Complete booklet and send in for award. This program is managed by Jane Holmes of the Emerald City Wanderers and Dick Baker of the Vancouver USA Volkssporters.

REGIONAL DIRECTOR:
No report

AVA:
Shirley Lindberg, AVA Vice President made a report. The Executive Council XII met in Cherry Hill, NJ for its third meeting of the term on April 6, 2002. The location was being reviewed as the site chosen for the 2005 AVA Convention. Some of the special events to report on are the National Heritage program, which includes the Route 66 program and the Original 13 States program. The programs beginning January 1, 2003 are Lewis and Clark, Civil War Battlefields, and New England Colleges. New Business that was discussed was to investigate ways to get Starting Point into the hands of the general public. Also discussed was an addition to the policy manual to retain start cards or registration logs with the signed waiver for YRE and Seasonal events for seven years.

UNFINISHED BUSINESS:
Dupont walk 2002: A check for $500 was sent to the Mayor. A sanction request was sent to the Regional Director for our walk there in 2003. Also our request for New Balance to be our sponsor was submitted.
Northwest Trek: Will be on June 8th. The workers list is available for those who have not as yet signed up. JP and Dianne are in charge of this event. Workers will be notified of assignments at least one week before the walk. This year the start point will be in the picnic area. The Girl Scouts will have a separate table. Food will be sold where we usually set up. 143 girl scouts have pre-registered at this time. Water for the check point will be furnished by Talking Rain Company of North Bend.
The Norpoint walk is on October 5th. Dean Puckett is in charge of the walk.

NEW BUSINESS: 
Star Club recognition was due by May 31st. It has been completed and submitted. We earned enough points to make the Gold Level for the second time. We were 1.8 points short of making the Platinum level. We need more club members to become AVA Associate members to reach the platinum level.

DONATIONS:
In the 10 years that we have been a club we have donated a total of $13,278 +.
A motion was made that we donate $500 to the AVA general fund, and in 2 months we will review the need and perhaps donate another $500. The motion was seconded and passed.

CANDIDATES FOR OFFICE:
The candidates for club officers will be announced at our May meeting. Our Club bylaws allow for additional nominations to be taken from the floor at our June meeting.

Meeting was adjourned at 8:04pm. Our next meeting will be held on May 22, 2002.


Secretary, TOTHG