May 22nd 2002 Meeting Minutes

THE OVER THE HILL GANG VOLKSSPORT CLUB MEETING

May 22nd, 2002

Held at Round Table Pizza, Auburn, Washington

CALL TO ORDER:
Club President, Jack Maxcy, called the meeting to order at 7pm. There were 12 members were present. The last of our snow birds have returned from their winter quarters and were present. A welcome was extended to Bob and Ruth Ann Glover, Dianne Hall and JP Prismich.

MINUTES OF APRIL 24, 2002 MEETING:
Minutes of the April 24, 2002 meeting were read. No changes or corrections were necessary and the minutes were approved as submitted.

CORRESPONDENCE:
No correspondence reported this month.

TREASURERS REPORT:
Our club treasurer was present and informed us our checking account has a balance of $6,458.49. Jack reported that he has $126.55 from our year around walks plus sale of IVV Books. This gives us a total balance of $6,585.04. It was also reported that we do not have any outstanding debts.

COMMITTEE REPORTS:
KENT YRE: 83 WALKERS TO DATE
FEDERAL WAY YRE 70 WALKERS TO DATE
DUPONT WALK & BIKE 49 WALKERS & 11 BIKERS TO DATE
SALES: Alicia has books and shirts available and if you want to order anything from Specialties let her know tonight or at least by May 1. We were all encouraged to subscribe to The American Wanderer.
MEMBERSHIP: Marianne: We have 77 members. Two of those are honorary members.
CLUB WEB PAGE, http://www.theoverthehillgang.net/ Members were advised there are new photographs of our DuPont walk on our web site.
SOCIAL: Our Summer Social will be held at Dianne Hall’s again this July 20th. Mark that date on your calendar. More information as to time and what to bring will be funished at our June Meeting.

ESVA:
ESVA Meeting on May 4, 2002. Arlene Miller informed us by email that all current state officers were elected to server another term. There also will be only four meetings a year. As of now there have been five meetings a year.

AVA:
Nancy Stenger has informed us that Jo King has been approved as the new executive Director of the AVA. Jo has had experience as a executive director of three non-profit agencies. She appears to be well qualified having experience in Grant-Writing, Fund-Raising Volunteer programs and Bookkeeping. A welcome aboard email was sent to her by Jack.

UNFINISHED BUSINESS:
Northwest Trek: JP has completed the work assignments for the walk. He will contact all those who signed up or agreed to work this event. If you have not heard from him soon please feel free to call him at 253-862-3805. We had a great sign up for this event which was appreciated.
This is also a Girl Scout walk. As of the date of this meeting we have had 216 girls order “Girl Scout Patch’s”. 110 Parents have also signed up which at this date gives us a total of 316 from the girl scout family who will attend. Our start point this year will be in the picnic shelter.
The Norpoint walk is on Saturday October 5th 2002. Dean Puckett will be in charge of this walk. Brochure is due to regional director by July 6th. Pathfinder ad is due in the ESVA office no later then August 2, 2002. Please let Dean know if you will be in town on hte date of the walk and be available to help.
Dupont: March 22nd, 2003 Events. Sanction Requests have been submitted and approved by the Regional Director.
2002 Year Round Events: All going well, had a problem with a portion of our DuPont walk. Trail blocked because of construction. We were able to adjust our map and directions immediately and have all problems solved in a couple of hours. Thanks Linda James for getting the new route printed and in place at the start point in record time.

NEW BUSINESS: 
All current year around and seasonal events were approved for 2003. Sanctions request and other additional information will be prepared and submitted to the regional director by the end of July if not sooner.
CANDIDATES FOR OFFICE:
Joan Grieser our nomination chair was ot present at the meeting. Our By-Laws require that we announce the names of those club members who have agreed to run for election to a club officer position. As we were not able to do this at the meeting their names will now be brought to your attention. Election will be at our June Meeting.
Joan did a great job and was a very difficult person to say no too.
President – Jack Maxcy; Vice-President – Dean Puckett; Secretary – Dauna Perry; Treasurer – Ken Grieser

Nominations will also be accepted from the floor from anyone who may be interested at our June Meeting.

COMMENT:
Club meeting time. Our Club Meetings have always been held on and will continue to be held on the fourth Wednesday of the month. During the year there are several months were there are five Wednesdays. This happened this May which caused some confusion. Some members were under the impression that our meetings were held on the last wednesday of the month. Please mark your calendar ahead of time.
Email’s are sent to all members who have email address as a reminder of the meeting. The telephone committee will also call those members who do not have an email address.

Our next club meeting will be Wednesday, June 26th. This is also our Pizza Party for all club members who have worked at least one event or given their time to assist in a club function. Plan on comming a little early as we will be serving Pizza around 6:45pm

Submitted by Club President,